Privacy Policy

1. Who we are

Walton (Berkswich) Village Hall is a registered charitable incorporated organisation (CIO) in England and Wales. For privacy-related questions, please contact us via the contact page or via the details listed there.

2. What data we collect

We may collect the following data through our website or services:

• Your name, email address and phone number if you contact us or make a booking enquiry.
• Usage data including pages visited, browser type and interaction data via analytics tools.
• Session information (e.g., session ID) used to help the site function during your visit.

3. How we collect data

We collect data in the following ways:

• When you fill in a contact form or send an email.
• When you visit the site (cookies and analytics).
• When you interact with booking tools (e.g. Hallmaster).

4. How we use your data

We use your data to:

• Respond to your enquiries and booking requests.
• Operate, monitor and improve our website.
• Protect our site against spam and misuse (via Turnstile).

Your information is not sold or shared for marketing purposes.

5. Legal basis for processing

We rely on the following legal bases:

• Consent – when you voluntarily submit your information.
• Legitimate interests – to provide a secure, functioning website and monitor performance.

6. Data retention

We retain submitted data only as long as necessary to respond to your request or fulfil our booking obligations. Session cookies expire when you leave the site. Analytics data may be stored for up to 26 months.

7. Third-party services

We use the following services which may process limited data:

• Hallmaster – our trusted booking system. Please refer to their privacy policy when using the booking link.
• Cloudflare Turnstile – used on forms to prevent spam. Does not use tracking cookies.
• Cloudflare Zaraz – used for performance and analytics. It may set cookies like `zaraz-consent` and `_zaraz_*` keys.
• Google Analytics – used to analyse visitor behaviour. This sets cookies such as `cf_galytics_v4` and may collect anonymised data.
• PHP Session – a cookie named `PHPSESSID` is used to maintain temporary session data during your visit. It contains no personal information.

8. Cookies

We use the following cookies:

• PHPSESSID – to maintain temporary session data. Expires when your browser is closed.
• zaraz-consent – stores your analytics consent choice.
• cf_google-analytics_v4 – used for analytics and measuring engagement duration.

To opt-out of Google Analytics tracking, you can install the Google Analytics opt-out browser add-on.

9. Your rights

Under the UK GDPR, you have the right to:

• Access the data we hold about you.
• Request correction or deletion of your data.
• Withdraw consent (where applicable).
• Lodge a complaint with the Information Commissioner’s Office (ICO).

10. Contact us

For any privacy or data-related concerns, please contact us using the email or phone number listed on the Contact page.